Advice from our judges on how to maximise your points

(covers both your poster and the presentation on the day of the conference)

This information is designed to help you prepare your poster and your presentation and to signpost some helpful resources


1. Preparing your poster


These are key questions your poster needs to address:


Scale of the problem

1. Be clear on the scale/importance of the problem

2. How is it affecting patient care?

Your aim and the intervention

3. What are we trying to accomplish? How will we know that change is an improvement? What changes can we make that will result in improvement?

4. Can you describe the intervention in sufficient detail that others can replicate it?

QI only - Use of PDSA cycles

5. Have you provided evidence of Plan-Do-Study-Act Cycles to trial the changes made to lead to an improvement?

6. How did you implement the proposed change? What staff or other groups were involved? How did you disseminate the results of your analysis and your plans for change to the groups involved with/affected by the planned change? What was the timetable for change?

Audit only – Standards

       5. What are the standards?

       6. Has performance been measured against those standards?

Measurement and attempts at improvement

7. How did you measure the effects of your planned changes?

8. What were the effects of your changes? How far did these changes resolve the problem that triggered your work? How did this improve patient/client care? What problems were encountered with the process of changes or with the changes?

Lessons Learnt

9. What lessons have you learnt from this work? What would you do differently next time?

10. What is the main message based on the experience that you describe here that you would like to convey to others? Discuss what your findings mean for patients and/or systems of care.

11. What reflections have you made? If you had to do it again would you do it differently? What did you learn from failure as well as success


What good looks like32 winners from 2021



2. Preparing your slides and presentation


Remember that the judge will have received your Poster PDF in advance of the conference and so will have had good time to review it before the day.


The presentation is designed to complement your poster and is a way to bring your project to life.

Two minutes for your presentation supported by two PowerPoint slides

Three minutes for follow up questions from the judge


• When creating your slides, work out what are your key messages and focus your presentation around those.


• Judges will be interested in how you got others involved beyond your immediate group.


• What was the outcome and what did you learn?


• Remember often you can learn as much from what didn’t go well as what did.


• What reflection have you done on what happened?  if you had to do the project again would you do it differently?


• What’s next? How will your work have impact? How can it be taken forward?



VIDEO Watch Kay Haughton, Chair of Judges in 2021, short video on YouTube here:

How to make the most of your presentation - [1 minute 22s ].



3. Helpful videos and resources


An introduction to Quality Improvement using 4 everyday objects

• Scope your problem – Russian doll

• Moving to testing – lightbulb moments

• Generating ideas – garden gate

• Weighing up your findings – set of scales

Graham McKenzie [13 minutes 49s]

You Tube:



Useful Resource on Measurement for Improvement

• What are we trying to achieve?

• How will we know that a change is an improvement?

• What change can we make that will result in an improvement

Mike Davidge [9minutes 52s]



Other resources

West of England AHSN’s Quality Improvement (QI) Tools:


West of England AHSN’s Guide to making a poster:




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